Management Committee

The management committee is the group of people who are responsible for leading and managing the activities of the organisation.They can also be known as a ‘board of trustees’ or ‘executive committee’. In the rest of this website we have used the term ‘managementcommittee’ for the sake of consistency. The management committee make decisions about the overall purpose and direction of the organisation, and make sure that the property and money are properly used and managed. They have the legal responsibility for the organisation. A lot of work may be delegated, but there must be clearlines of authority. The key is to define responsibilities and reporting methods, to make sure that information of the right type and detail gets to committee members in a reasonable time. Committees should meet often enough to handle the work they have to do, although sub-committees and officers can play their part.

Who should be on the management committee? It is up to the mosque, that is, the management committee itself, to decide how many members it needs to do its work smoothly. The law says that charities must have at least three members. There is no upper limit but it would make the group inefficient to have too many members. When choosing or appointing persons to the management committee there are certain characteristics one should look for:

  1. Taqwa (Piety)
  2. Trustworthy
  3. Commitment
  4. Knowledge
  5. Experience
  6. Skills

Remember the management committee is there to serve its members and not the other way round.

The Prophet Muhammad (pbuh) said “The leader of a group is its servant”.

A management committee must have at least a chair, a secretary and a treasurer.

The role of the chair : The chair’s role includes running and guiding the committee as well as managing its business. This work can include:

  1. deciding how the committee is made up and organised
  2. clarifying the responsibilities of the committee and management
  3. planning and managing committees and committee meetings
  4. developing the effectiveness of the committee.

The role of the secretary : Charity Secretaries (the company secretary of a charity) are responsible for making sure that charities are run within the law and keep to the terms of the governing document.The status and exact role of the Charity Secretary will vary from one organisation to another. But most will help the committee to find its way through the maze of law, governance and good practice, and will help meetings run effectively. Some key responsibilities of the secretary are:

  1. To note all correspondence (in and out) on the agenda ready for meetings
  2. To keep the membership lists up to date
  3. To arrange meetings and prepare agendas
  4. To carry out the actions from each meeting
  5. To consult with committee members for items to be included on the agenda
  6. To record the names of members at meetings and the apologies from those who could not be there
  7. To make sure there is a quorum (enough committee members to make a decision) To write up minutes as soon as possible after meetings (while the discussions are still fresh in your mind!)
  8. To keep minute books safe – they must never be destroyed
  9. To oversee the production of the annual report
  10. To arrange the annual general meeting
  11. To get nominations for people wanting to hold office or become committee members in the following year
  12. To send reports of meetings to the press when this is appropriate.

The role of the treasurer : The treasurer has a lot of responsibility for finances, yet has no absolute power over the way in which financial resources are used. These decisions are taken by the management committee as a whole. It is the treasurer’s job to make sure the organisation spends its money correctly, and this will involve regularly telling committee members about the group’s financial affairs.